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Grants Administrator

Job Description
Position Title Grants Administrator
     
Location Atlanta, GA, US
     
Organization Name Dir of Grant Programs
     
Date Start 22-Mar-2018
     
Closing Date 23-Apr-2018
     
     
     
     
     
Qualifications
     
    *POSITION POSTED UNTIL A VIABLE POOL OF CANDIDATES HAS BEEN ESTABLISHED*
EDUCATION AND/OR EXPERIENCE 
Bachelor's degree in Business Administration, Public Administration, or a related field. Minimum of six years of progressively responsible professional experience. Must be able to use independent judgment, comprehensive organizational knowledge, and experience to handle diverse, confidential, and time sensitive issues. Highly effective verbal, writing, analytical, and problem solving skills are required. Must be able to provide Executive Officers and Board Members with accurate and timely information. Must have experience in document control and the maintenance, storage and retrieval of official records and documentation. Advanced skills in personal computer applications required. May be required to work outside normal office hours to attend meetings and meet deadlines. A Master's degree may be substituted for two years of the required experience. In lieu of a degree, directly related experience may be substituted on a year for year basis.

 The selection process may include one or more components to demonstrate applicants’ knowledge, skills and abilities in job related areas. These may include exercises such as practical demonstrations, written communications, oral interviews and/or competency assessments.
     
Basic Functions
     
    SUMMARY
Provides senior level administrative support to the Office of Federal and State Programs. Manages daily administrative activities of the Department. Works with Department management staff to develop strategic business plans, goals, and objectives for the department. Establishes mechanisms to track, measure, and report performance; recommends policy, procedure, and process changes; and plans/conducts department meetings. Responsible for coordinating personnel related matters.  Ensures completion of multiple assignments and projects with conflicting workload assignments. Handles all human resources related matters concerning employees within the Office and provides oversight on personnel matters within the Office. Applies and provides advice and serves as department expert concerning human resources policies and procedures. Reviews, analyzes, and recommends proposed staffing/organizational changes; spearheads implementation of approved changes. Facilitates the development, analysis, and reporting of key performance measures. Assists with communications with external agencies FTA, ARC and GDOT. Ensures the link between performance measures and the Authority's strategic initiatives. Presents periodic reports to Department Management team. Performs, coordinates or directs special projects or studies. Performs other related duties as assigned. Tracks and manages the preparation and development of agendas and supporting documentation for official and ad hoc meetings. Assists in the planning and tracking of annual grant budgets and expenditures. Uses independent judgment, organizational knowledge, skills, and experience to handle diverse, confidential, and time sensitive issues on behalf of the Director of Federal and State Grant programs on matters pertaining to his/her respective business unit. Suspense’s actions to be completed and ensures timelines are met. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 
1. Provides senior level administrative support to the Office of Federal and State Grants programs. 
2. Prioritizes work to deal with conflicting workload requirements. Suspense’s actions, and enforces deadlines for submission of documents for meetings and projects. 
3. Assists in the compilation of materials for official and ad hoc meetings. 
4. Interacts with FTA, ARC and other externally related organizations. Develops schedules and assignments for addressing issues and coordinating responses and documents. 
5. Confers with AGM's, Directors and Department Administrators on matters pertaining to their respective business units. 
6. Assists in the development and management of documentation control systems for historical record keeping, and the tracking, managing, and retrieval of documents related to the business of the Authority. Develops spreadsheets and assists Director on grant related priorities.
7. Plans meetings and events for the Director of Federal and State Grant Programs 
8. Must be able to attend meetings, and work outside of regular business hours as required. 
9. Performs other duties s as assigned.
     
Special Requirements
     
    SUPERVISORY RESPONSIBILITIES 
May serve as lead worker to lower level Executive Administrators, administrative or clerical personnel. 

LANGUAGE SKILLS 
Must have excellent written and oral communication skills. Must have the ability to: 
1. Read, analyze, and interpret general business procedures, or governmental regulations. 
2. Write reports, business correspondence, and procedure manuals. 
3. Present information and respond to questions from groups of managers, clients, and customers.
     
     
     
     
     
Classification Exempt
  Exempt
Number of Openings 1
Reports To DIR GRANT PROGRAMS
  DIR GRANT PROGRAMS
Salary Range
Salary Grade 00018
  00018
Work Hours 37.5
Work Days
Posting Type Both Internal and External
Contact Information